Motorworks is garage management software for Irish independent workshops. It gives the front desk, technicians and management one operational record from the first booking through to invoice and payment.
The product is built around a straightforward problem: workshop information loses value when it is split between paper job cards, calendar entries, supplier emails, accounting files and individual memory.
One job record from booking to invoice
A Motorworks job connects:
- customer and vehicle
- requested work and booking details
- technician assignment and status
- tasks, labour and time entries
- parts, purchase orders and stock activity
- notes, files and inspection findings
- quote or estimate information
- final invoice and payment
The record moves through a clear lifecycle so reception can answer where the vehicle is and what happens next. Digital job cards can also be printed where a workshop still needs a paper copy for a particular process.
Inspections and additional work
Technicians can record pass, advisory and fail findings using a repeatable inspection template. Each finding can carry notes, images, fitted pricing and a follow-up date.
When the customer approves work, the relevant items can move into an estimate, quote or repair job without being typed again. Declined or deferred findings remain attached to the vehicle history.
The vehicle-inspection workflow is designed to make customer decisions traceable. It does not promise that software can decide whether a vehicle is roadworthy.
Workshop scheduling
The workshop calendar shows jobs by date, location and assigned technician. Staff can see booked work, move jobs when plans change and open the underlying record from the calendar.
Scheduling is connected to the job rather than maintained as a second list. That keeps the booking, customer request and workshop status together.
Parts, purchasing and supplier accounts
Motorworks distinguishes between ordering, receiving, stock movement and supplier accounting.
- Purchase orders can be linked to a job or stock requirement.
- Parts and stock control records catalogue data, supplier options, receipts, issues, returns, adjustments and stocktakes.
- Supplier accounts hold supplier invoice references, dates, due dates, payments and allocations, with aged-creditor and purchase-daybook views.
That structure makes it easier to follow a part from supplier order to customer job while keeping the accounting document distinct from the physical receipt.
Invoicing and customer accounts
Labour, parts and agreed charges already recorded on the job can be carried into the invoice. Motorworks supports line-level VAT configuration, payments, customer balances, statements and linked credit notes.
The workshop remains responsible for reviewing the final document and applying the tax treatment agreed with its accountant. Our VAT guide for Irish garages links to Revenue’s current repair and tyre guidance.
Customer records can include account type, inquiry source, credit terms, an advisory credit limit, offered default discount and communication choices. Discounts are visible decisions rather than amounts silently removed from every invoice.
Customer and document history
Each customer and vehicle retains a connected history of jobs, invoices, inspections and files. The customer portal uses a one-time code so customers can view supported job, invoice and statement information without another password.
Motorworks document history records supported creation, email delivery, failure, bounce and download events. It does not label a paper document as printed unless that event has actually been captured.
Irish vehicle and test-date workflows
The product supports registration lookup through a tenant-configured provider such as 4tonic or Motorcheck. Returned data depends on the provider and available vehicle record, so staff can review it before use.
Recorded NCT and CVRT dates remain visible with the vehicle. Staff can review due records and select customers for follow-up rather than handing every possible message to an unattended campaign.
The service-reminder and GDPR guide explains why communication preferences, data accuracy and opt-outs remain part of the process.
Technician time and mobile work
Motorworks includes location-bound technician clock controls and audited corrections for workshop time. Managers can review anomalies rather than treating every raw clock event as unquestionably correct.
The managed Android beta gives authorised users access to supported job updates from the workshop floor. iPhone and iPad distribution is still in release preparation, and heavier setup and finance administration remain in the web application.
Reports for operational decisions
Workshop and financial reports cover job status, revenue, payments, VAT, recorded profit, customers, vehicles, technician activity, stock, purchasing and supplier balances.
Reports inherit the quality of their source records. Motorworks exposes the detail, but management still needs to understand the selected period, location and cost assumptions before acting on a total.
Multi-location and data migration
Multi-location support combines shared customer and vehicle records with location-aware job numbering, labour settings, user access and reporting.
For existing garages, structured data imports can validate and load customers, vehicles, invoices, invoice lines and payments in sequence. Parts catalogue imports have their own workflow. The migration scope is reviewed during onboarding because an old system’s exports rarely arrive as a perfectly tidy file.
Vehicle sales
Garages that also sell vehicles can use the car-sales module to track acquisition, preparation work, stock age, listings, enquiries, deposits, payments, warranty dates and finance milestones through to sale.
This stays connected to the workshop where preparation jobs and costs originate, while keeping the vehicle-sale lifecycle distinct from an ordinary customer repair.
Pricing and access
Motorworks starts from €200 per month. Users, locations and jobs are not metered. The final subscription and onboarding cost is confirmed after reviewing the garage’s setup, migration and support requirements.
The current public route is a guided demo rather than an unattended trial. That gives the garage a chance to test its real workflow and gives us a chance to explain what the product does and does not do before any migration begins.
Book a demo to follow a representative job from booking through inspection, parts, invoice and payment, or review the complete feature catalogue.
