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Keep supplier balances beside the purchases that created them

Record the invoice and payment detail on each purchase order, then review what is due without rebuilding the account in a spreadsheet.

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Key Benefits

Supplier invoice detail

Store the supplier invoice reference, invoice date, due date and VAT-paid date against the purchase order.

Aged creditors

Review current and overdue purchase balances by supplier, location and ageing bucket, including credits from recorded returns.

Payment allocation

Record one supplier payment and allocate it across the relevant outstanding purchase orders without exceeding their balances.

Purchase day book and statements

Review purchase net, VAT and gross totals, missing invoice details and a running statement for each supplier.

Purchase orders become useful accounts records

A purchase order starts as an operational record. Once the supplier invoice arrives, Motorworks stores its reference, dates and payment terms against the same purchase. The purchase day book separates net, VAT and gross values and flags rows with incomplete invoice detail.

Record how a supplier was paid

A supplier payment can cover more than one purchase order. Motorworks records the payment batch and its method, reference and notes, then allocates the amount across the selected balances. Any unallocated amount remains visible for review.

See what is still due

Aged creditors show the remaining purchase balances in current, 1-30, 31-60, 61-90 and older buckets. Supplier returns and refunds feed the same balance calculation, and each supplier has a running statement of invoices, payments and credits.

Motorworks provides operational supplier-account records and exports. Your accountant remains responsible for the statutory ledger and tax filings.

Workshop guidance

Related guides

Related Features

Parts & Stock Control

Maintain a parts catalogue, supplier options, stock levels, stocktakes and a movement history connected to purchasing and jobs.

Job-Linked Purchase Orders

Raise purchase orders against workshop jobs, receive lines, record supplier invoices and payments, and manage returns with stock movements.

Workshop, Finance & Stock Reports

Report on jobs, revenue, payments, VAT, customers, vehicles, technicians, stock, purchasing, supplier balances and recorded profit.

This feature is included in the Motorworks workshop system.

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See it working with your actual workflow

Book a 30-minute demo and follow a representative job from booking through to invoice.

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